GoProof is our product, so we use its real plans as the worked example. Competitor figures come from each vendor's own pricing page, last checked in October 2026. Prices change, so confirm them before you buy.
Most dedicated online proofing tools list entry plans between roughly $129 and $249 a month, with mid-tier plans between $259 and $499 a month and enterprise plans quoted individually. Some vendors also offer a limited free plan. Project management tools that include proofing, such as ProofHub, charge a flat fee that can be lower, but proofing is only one part of what you buy.
This is the biggest factor. In most tools the people who create proofs and manage projects need a paid seat, while the people who review work do not. A tool that gives you unlimited free reviewers is cheap if your team is small and your clients are many. It gets expensive if forty designers each need their own seat.
Plans typically range from a few gigabytes on free tiers to terabytes on higher plans, and some vendors list unlimited storage. Video and large print files use storage quickly, so check the allowance against your real file sizes.
Some vendors limit the number of approval stages or workflow templates on lower plans. If your proofs pass through internal review, legal and then the client, a plan that allows only two stages will not cover it.
Check whether the Adobe Creative Cloud extension, your project management integration and single sign-on are included in the plan you are pricing, or reserved for a higher one.
Dedicated account management, custom onboarding and priority support usually sit on enterprise plans.
GoProof publishes its prices on the pricing page. Every plan includes unlimited proofs and unlimited reviewers. You pay for the people who create and manage proofs.
Billing yearly saves about 20% compared with paying monthly. All prices are in US dollars. Every plan also includes all of GoProof's integrations, including monday.com. You can try it free for 14 days with no credit card.
These are the published list prices at the time of writing, in US dollars.
For a side-by-side table that also covers Aproove, see our online proofing tools comparison.
Start with four numbers.
Then price two or three tools against those numbers rather than against the headline figure. A cheaper plan that caps your seats or stages can cost more once you upgrade.
Smarter Proofing. Faster Approvals. GoProof.
How much does online proofing software cost?
Most dedicated tools publish entry plans from about $129 to $249 a month and mid-tier plans from $259 to $499 a month, with enterprise plans quoted individually. GoProof starts at $129 a month billed yearly. Some vendors offer a limited free plan.
Do reviewers need a paid account to review a proof?
In most tools, no. Reviewers can comment without a paid seat. In GoProof, only admin and member users need a licence, and unlimited reviewers are included on every plan.
Is there free online proofing software?
Some vendors offer a free plan with limits on users, storage or the number of files. GoProof does not have a free plan, but you can try it free for 14 days with no credit card.
How much do I save by paying yearly?
GoProof's yearly plans save about 20% compared with monthly billing. Other vendors offer similar discounts, so compare yearly with yearly and monthly with monthly.
