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Online proofing software provides a centralized location for all creative feedback, to ensure that designers, reviewers, managers or stakeholders all get access to the same information in real-time.
Robust version control guarantees that all team members and reviewers are working, and commenting on, the most up-to-date content and proof.
Content is reviewed faster and with fewer hiccups or delays when the review and approval is streamlined with automations and notifications.
The proofing process helps teams manage creative projects efficiently
Teams that benefit from online proofing software
With Adobe Creative Cloud extensions, reviewers can suggest text changes directly in proofs, and those amends flow automatically into InDesign or Illustrator.
Stay confident you’re reviewing the latest creative files. With built-in version tracking, visual comparisons, and detailed activity logs, you can instantly identify what was updated, who made the change, and when it happened.
Online proofing software is a cloud-based tool that allows teams to review, annotate, and approve creative assets in one centralized platform. It replaces manual proofing methods such as email feedback, PDFs, and printed proofs by enabling real-time collaboration. This helps teams reduce errors, speed up approvals, and maintain version control.
Online proofing software is used by creative agencies, marketing teams, in-house design departments, publishers, and print and packaging teams. Any organization that needs structured feedback and formal approvals for creative work can benefit. It is especially valuable for teams working with multiple stakeholders or tight deadlines.
Most online proofing tools support a wide range of file formats, including images, PDFs, videos, HTML, and web pages. Some platforms also offer specialized proofing features for print, packaging, and web content. This flexibility allows teams to manage all creative reviews within a single system.
By centralizing feedback directly on the asset, online proofing software ensures comments are clear, contextual, and visible to everyone involved. Version tracking prevents reviewers from commenting on outdated files, while threaded discussions reduce conflicting feedback. This leads to fewer revision cycles and faster project completion.
Reputable online proofing platforms include security features such as access controls, permission settings, and secure sharing links. Many also provide audit trails that record who reviewed and approved each version. These safeguards make online proofing suitable for confidential, regulated, or client-sensitive projects.
