How to Get Graphic Designs Approved Faster (and With Fewer Revisions)

Let’s be honest—getting graphic design work approved can be exhausting. You send off a polished layout expecting a quick “looks great!” and instead, a flood of contradictory feedback lands in your inbox. Some comments come via email, others on Slack, and one person even scribbled notes on a printed version. Round two goes out. Then round three. Eventually, you lose track of which version is the most up-to-date—and so does your client. Sound familiar?

This kind of workflow chaos is all too common in agencies and in-house creative teams. But it doesn’t have to be this way.

In this post, we’ll show you how design feedback tools like GoProof can eliminate confusion, reduce revision rounds, and get your designs approved faster—with real-world proof from GoProof clients like Games Workshop TIFF and Decopac.

‍

Why Approvals Take Too Long (and What You Can Do About It)

The slow approval process usually comes down to three things:

Disorganized feedback — spread across emails, comments, and PDFs.

Unclear decision-making — no one knows who has final sign-off.

Inefficient collaboration — designers waste time switching platforms to apply changes.

The result? Longer project timelines, more frustration, and a disconnected experience for everyone involved. GoProof’s online proofing and creative project management system offers a solution.

‍

GoProof Fixes the Approval Bottleneck

GoProof is an online proofing tool built specifically for creative teams. It centralizes your review process so that all stakeholders—clients, internal teams, and freelancers—can view, comment, and approve designs in one unified workspace. GoProof acts as a powerful feedback tool.

Here’s how GoProof works:

All feedback in one place Instead of chasing down feedback from five different people in five different places, GoProof gathers all comments directly on the design. Mark up tools like pins, arrows, highlights, and strikeouts help reviewers clearly show what they mean—leaving no room for misinterpretation.

Threaded comments and version control each piece of feedback includes a threaded comment trail with timestamps and author names. Designers can compare side-by-side versions, roll back to earlier ones, and clearly track whether requested changes have been implemented. This transparency keeps everyone on the same page and drastically reduces the number of unnecessary revisions.

Smart text edits when clients want to swap out copy, they can simply highlight the section and submit the replacement text. Designers click once to insert it directly into the document—no retyping or guesswork needed. This is a favorite feature for teams producing packaging design, ad copy, or educational content, where accuracy matters.

‍

Real-World Results: How Decopac Streamlined Approvals

Creative teams at DecoPac, a leading consumer products company, faced challenges with tangled feedback loops and disorganized revisions. Adopting GoProof brought all creative reviews into a single system, fundamentally improving collaboration with internal and external clients.

DecoPac stated, “We really needed a system to make this entire process easier. GoProof was the solution.”

Read the full Decopac Case Study

Thanks to GoProof, their teams saved significant time, reduced design confusion, and sped up time-to-market across multiple product lines.

‍

Assign Roles and Set Deadlines

One of the biggest problems in traditional approval processes is unclear roles. Who is reviewing the design? Who is just observing? Who gives the final green light?

GoProof lets you assign roles to every stakeholder in the review chain. You can also set deadlines and send automated reminders (or "nudges") if reviewers haven’t responded—no more chasing feedback manually.

‍

Review Internally Before the Client Ever Sees It

If your team needs to review content before sharing with clients, GoProof supports multi-stage approvals. You can run internal checks, gather input, and make updates—then pass the polished version to the client with full confidence. This staged approach is perfect for agencies and large in-house teams that work with multiple departments or layered approval hierarchies.

‍

Designed for Creative Workflows

GoProof isn’t just a design feedback tool—it’s a workflow enhancer. You can use it as a standalone creative project management system, or seamlessly integrate it with tools you already use, like Adobe Creative Cloud and monday.com.

Designers working in Adobe apps can send proofs directly from Photoshop, Illustrator, or InDesign, receive feedback in the same environment, and implement changes without leaving their creative zone.

This means no more exporting PDFs, no more switching tools, and no more lost feedback.

Learn more about GoProof’s Adobe CC Integration

‍

Secure Proofing with Visibility and Control

Security matters—especially when working on campaigns that involve sensitive data or embargoed materials. With GoProof, you can secure proofs with passwords, control download access, and track proof activity—see who opened the design, when they looked at it, and what they did.

This audit trail is invaluable when working with high-profile clients or complex approval chains.

‍

Interested in how online proofing works at a deeper level? Check out our blog: What is Online Proofing? It covers everything from core definitions to best practices for agencies and marketing teams.

‍Smarter Proofing. Faster Approvals. GoProof.

‍

‍

FAQS - Frequently Asked Questions