Do Reviewers Need a Paid Account to Review a Proof?

No. The people who review a proof do not need a paid account, and they are not counted against your plan. Only the people who create and manage proofs need a licence.

That is the short answer. The details below cover who counts as a reviewer, what they can do, and the one or two moments when GoProof asks them to sign in.

Who needs a paid licence

On GoProof, the licensed users are the admins and members of your company account. These are the people who upload proofs, build projects and manage the process. Plans include 2 users on Connect and 5 on Pro, with more on Enterprise.

Everyone else, such as clients, freelancers, printers, colleagues in other departments and outside stakeholders, can be invited as reviewers. Unlimited reviewers are included on every plan, so adding another person to a proof never changes your bill.

How a reviewer takes part

1. The sender adds the reviewer's email address to the proof and chooses a role for them.
2. The reviewer gets an email with a link and opens the proof in their browser. There is nothing to install.
3. They mark up the proof, write comments and reply to others. If they are a gatekeeper, they also make the decision.
4. When they leave, they may be asked to set a password and create a free GoProof account.

When a sign-in is requested

• Share links. If you share a proof link rather than inviting someone by email, the person signs in or creates an account first. They are then added as a reviewer.
• Confidential proofs. A confidential proof asks for the person's GoProof password each time it is opened, even from a link. This protects the proof if the link ends up in the wrong hands.

In both cases the account is free for the reviewer. If you want the lowest friction for a client, invite them by email and leave the confidential setting off unless the content needs it.

What reviewers can and cannot do

A reviewer can comment, mark up the proof, reply, attach files to a comment and add a voice note. They can press Finish to say they are done. They cannot approve the proof unless you make them a gatekeeper, and they cannot add or remove other people. Our guide to proof roles covers each option.

Try it with a real client

The easiest check is to send a proof to someone outside your team and watch how they get on. GoProof has a 14-day free trial with no credit card, which is long enough to run a live project through it.

Smarter Proofing. Faster Approvals. GoProof.

FAQs - Frequently Asked Questions