The February 2021 upgrade of GoProof online proofing software delivers some kick-ass new features which transform productivity for marketing and creative teams.
As well as the usual performance enhancements and fixes, the latest GoProof release focuses on new tracking and efficiency in the creative workflow, extra visibility and clarity in the version history, amplified user security and easier segmentation of data.
CREATIVES CAN VIEW PREVIOUS VERSIONS WITH COMMENTS FROM INSIDE THE ADOBE EXTENSION PANEL
First up is a quick-drop feature that will make a huge difference to designer efficiency.
Before this release, if a creative user wanted to see older versions of proofs with comments and actions you would need to jump onto the web app at app.goproof.net and view it there.
Now you can do it from the GoProof extension for Adobe Creative Cloud.
From the Proofs tab, open the proof you wish to view, select CHANGES and you will slide through to the list of changes requested on that proof.
The currently active version of the proof is displayed as the default but there is a new drop-down menu in the top-right which gives you the option to choose a previous version and display that one instead.
It’s a quick and easy way for designers to hop back to see feedback from earlier review rounds and make sure everything is on track.
And it can be done now without leaving Adobe apps and firing up web browsers, increasing creative team productivity and time to output.
‘IN PROGRESS’ STATUS OPTION FOR DESIGNERS SHARING NEW PROOF VERSIONS
We already have a Done or Not Done status which creative designers can place on requested changes when they send a new version for review.
This has been a total success with our customers as it allows creatives to voice their opinion and offer reasons why they may not do things when they send amended proofs through.
We thought deeper into this to see if we could improve it by bringing in more collaboration functionality to fill the void between Done and Not Done.
Thanks to some great suggestions from a key customer, we think we have arrived at the perfect enhancement.
Here’s the scenario.
The creative receives a proof back from collaborator review with some requested changes on it. The creative starts working through these changes and is marking them with a status as they go along.
They soon realise that there are a couple of the changes that could require a bit more work compared to the others or they may require some other changes to be approved before they can do them.
A classic example being if the layout or geometry is altered then the newly requested images won’t work in their position due to their shape.
Creatives need an ‘I’m sitting on this’ status to let everyone know they will move onto those changes once others have been approved.
Say hello to In Progress.
So we now have three statuses for creative responses, in the form of a traffic light colours so it’s clear which is which:
This allows creatives to mark specific changes as In Progress and send new versions for review to get feedback on the other connected ones before they work on them.
We’re sure this makes a huge difference to creative confidence and stops proofs being sent which are gambles or incompletes.
A REDESIGNED HISTORY TAB GIVING MORE CLARITY ON WHO MADE WHAT CHANGE AND WHEN
Next, and linked to the feature above, is some new UI in the whole version history area of GoProof which we’re stoked to release.
We targeted two places for this to be enhanced: the web app for collaborators reviewing proofs and the GoProof extension for Adobe Creative Cloud, used by designers and content producers.
The major improvement we wanted to roll out was to share more information on who had made the requested changes and exactly when they were carried out.
This required a rethink of the user interface in the web app History tab, so we got to work on the redesign. We were looking to replicate this in the Adobe extension to make the two look as similar as possible at the same time.
The new design clearly shows which status the creative has marked for each change by the colour displayed on the comment bubble icon.
When the creative receives the proof back, all the bubbles will be in grey until they mark them green for Done, orange for In Progress and Red for Not Done.
They use the three icons at the top to mark each change and can add any reasons or comments against it, which display in the history for all to see.
It’s really easy to spot what the designer marked for each change at a quick glance now. And you can filter on these statuses if there’s a specific one you want to see.
Underneath the name of who made the actual comment requesting the change, we’ve added a new palette icon to signify the creative designer.
Next to this is the name of the creative who marked the change, with a date and time stamp for when they did it.
So, we are now able to show on each change four key pieces of information:
This new information is a huge gain in clarity for collaborators and creative teams.
It means everyone can look back in the history at previous versions and see exactly which creative person worked on the changes and what designer status they marked them with at that time.
It will add more visibility to the creative journey and allow teams, managers and stakeholders who may come in later to really get a true picture of how the process unfolded.
‘DELIVERED’ STATUS FOR COMPLETING THE CREATIVE PROJECT JOURNEY
Until now, Signed Off has been the final status in the GoProof creative approval process.
We wanted to push that on a bit (especially with what we’re working on next… stay tuned) so we could help our customers clarify when they have totally finished a project.
There’s often a situation where work has been signed off but has not necessarily reached its final destination. This could be the printing company, a global department or the client if you’re an agency.
To help make that clearer, we created the new production status of Delivered.
Delivered comes after Signed Off in the journey and is an Admin-only user function, restricting the ability to mark work as Delivered only to those with full permissions on the account.
So now Signed Off tells you the proof has been approved but is sat in the virtual departure lounge, whilst Delivered means it’s taken off and is en route.
ENHANCED USER SECURITY WITH 2-FACTOR AUTHENTICATION
We are constantly increasing our security around data access and personal information and this release brings another new level of protection to GoProof.
GoProof now supports 2-factor authentication (2FA) for logging into the system, so you can be more certain that the right people are getting into your account.
2FA is where the user needs to verify their email address login using two different forms of identification. This normally is the account password plus one other identifier which is triggered after the password has been submitted, such as a code sent to a mobile number.
In GoProof, we’ve made 2FA an Admin setting for all the proof sender or publisher accounts, so it can be implemented in one simple swoop.
It’s super easy to activate.
The Admin user selects My Account from the top-right menu to go to their user settings. In the Company Settings section towards the bottom is the new option to Enable 2FA, which is done simply by checking the box.
The change takes effect when users have logged out. The next time users attempt to log in, when they click GO after inputting their email address and password, a prompt will appear to Enter code…
An email is sent out to the user’s login email address containing a 6-digit code which is a one-time code, so cannot be used again. If the code is lost, then the Send New Code link can be used to send a fresh one which expires the previous.
The user enters the code, hits PROCEED and is logged into GoProof.
One of the long-standing benefits of GoProof, particularly when it comes to reviewing work shared from Adobe Creative Cloud applications, is that collaborators can access proofs just through clicking a secure browser link.
The access security on this can easily be increased using our Confidential Proofing feature, which requires collaborators to have a free of charge user login so they can be authenticated to view content.
This is great for when content is commercially sensitive or needs ringfencing.
Confidential Proofing now has 2FA built into it too. So if the Admin has activated it across the account and a proof is shared as Confidential, then the same 2FA process kicks in for collaborators.
MULTI-SELECT FILTERING IN TWO KEY PLACES
Here’s a useful improvement to finish on that helps with data segregation and viewing.
We’ve activated it in two key places: on the Proofs tab in the Adobe extension and on the Proof Dashboard in the web app for collaborators.
When viewing a list of proofs, previously you could filter on a status so you could, for example, just see all the Changes Requested proofs in your account grouped together.
We’ve expanded that out to multi-select in this new release, enabling you to pick more than one status and view those selected proofs together.
So with the new Delivered status, you can now filter on Delivered and Signed Off and see which proofs are past the design stage.
It’s the little things.
The new version of GoProof is available now!